AF Form 538 at a glance
What it is: FORM AF 538 is the PERSONAL CLOTHING AND EQUIPMENT RECORD.
Who signs: The individual signs in SIG OF INDIVIDUAL, and the SUP REP signs in SIG OF SUP REP.
A filled-in AF Form 538 example: an airman records one issued article
How to fill out AF Form 538, box by box
Each line: ARTICLE, ASC, QNTY, SIZE, ISSUE DATE and TURN-IN DATE
On each line, enter the S/N AND ARTICLE (Noun), the ASC and the QNTY under AUTHORIZED ALLOWANCE, the SIZE, the ISSUE DATE in 1 to 5, the TURN-IN DATE in 1 to 5 and the BALANCE ON HAND.
Use of the "Balance on Hand" column is MAJCOM option.
Boxes 21 to 27: ORGANIZATION, GRADE and NAME
Box 21 is OPTIONAL.
If there is a RATED FSC AFSC, enter it in Box 22.
Enter the ORGANIZATION in Box 23.
Enter the GRADE in Box 24, the SSAN in Box 25 and the DUTY TEL in Box 26.
Enter the NAME (Last, First, Middle Initial) in Box 27.
Signatures on page 1
The individual signs in SIG OF INDIVIDUAL, and the SUP REP signs in SIG OF SUP REP.
Use ink for all "signature" entries and ink/typewriter for the remaining entries.
Box 28: inventory
Under INVENTORY, the individual performing the inventory signs and dates under "I certify that items and quantities shown hereon are correct as indicated." (Applicable only when physical inventory is accomplished.)
Under INVENTORY, the individual accountable for the items signs and dates under "I certify that items and quantities shown hereon are in my possession." (Applicable only when physical inventory is accomplished.)
Box 29: flying status and hazardous duty status
In Box 29, enter the A. flying status code and the current aeronautical rating flying status code.
In Box 29, enter the B. hazardous duty status code, with the PAFSC and DAFSC.
Sign and date under "I will give notification of any change in my flying status code/hazardous duty status code."
More rules for AF Form 538
Under VALIDATION, enter the BASE, DATE and INITIALS.
Sources
[1] AF Form 538 (APR 74), Personal Clothing and Equipment Record, as served on the page (the Official source link on this page).