CAPS Form – Fill Out Your Employee Automobile Mileage Record

CAPS Form PDF Details

The CAPS form is an official Employee Automobile Mileage Record issued by Cast and Crew Entertainment Services. Organizations in the entertainment industry use it to track how employees use personal vehicles for business. This ensures consistent records and fair reimbursement across all office locations.

Each completed CAPS form captures the following details. First, the employee's full name and the reporting week. Then, for every trip: the starting address, ending address, business purpose of the journey, total miles driven, and the reimbursement amount. A supervisor must countersign the form before it is submitted for payroll processing.

Keeping an accurate mileage log is important for both payroll accuracy and IRS compliance. The IRS publishes a standard business mileage rate each year. Employees need detailed travel records to qualify for reimbursement or personal deductions. A properly completed mileage reimbursement form submitted on time helps avoid payroll errors and ensures fair pay.

CAPS provides payroll, residuals, and production accounting for entertainment companies. Their standardized travel forms, including the IA mileage form used by union crews, keep employee expense records consistent across all sites. CAPS offices are located in Culver City, CA, Northbrook, IL, and New York, NY.

The CAPS form covers one page and one reporting week. Employees who regularly use personal vehicles for work should submit a new form each week. This maintains an uninterrupted reimbursement record and meets employer or union documentation requirements.