California Bill of Sale Templates

Bills of sale might appear like unneeded additional red tape to lots of individuals, but the fact is that they are beneficial to both the buyer and the vendor. Being formally non-mandatory for a private sale, bills of sale function as extra protection that you’re getting what you’ve given money for, as well as that there will be no legal risks from the trade.

You must know about the number of various bills of sale forms in California so that you can use the correct one for a certain transaction.

Surely, when you need a bill of sale applicable in California, you can always download our free of charge printable California bill of sale form as an easy sample for your sales.

You might not know in what way a bill of sale functions and secures you. Don’t be worried, below you can find all the necessary points.


Create & Print a Free CA Bill of Sale Online in Under 5 Mins!

Build Your Document

Answer a few simple questions to make your document in minutes

Save and Print

Save progress and finish on any device, download and print anytime

Sign and Use

Your valid, lawyer-approved document is ready

Create & Print a Free CA Bill of Sale Online in Under 5 Mins!

Forms of Bills of Sale

Depending on the circumstances and kinds of sale, there happen to be specific forms of bills of sale. You will wish to choose and go with the appropriate kind of bill of sale forms and register it successfully with the state regarding the type of sale you’re carrying out.

Must I notarize a bill of sale in California?

In California, it’s not a standard requirement that your bill of sale has to get notarized. However, there might be cases when the purchaser or the seller still decides they require the bill notarized. Non-notary states, California included, don’t require titles notarization.

That does not mean that you cannot get the bill of sale notarized, but that will possibly make it more difficult.

You’ll also note the individual details for both the seller and the buyer on all bills of sale. They include your driver’s license numbers, legal names, and place of residence. You will have thirty days from the moment of the sale to record the transactions with the relevant division.

Download your fillable California Bill of Sale templates in PDF format

Template Preview
California General Bill of Sale
Template Preview
California Boat Bill of Sale
Template Preview
California Firearm Bill of Sale

General Bill of Sale

It is possible to utilize a general bill of sale for almost any bill of sale but only if there is no far more specialized bill of sale form in California. In such a case, it is better to use that form.

Then again, when there is not a specialized bill of sale form, you may want to try and use a general bill of sale in any event to have an additional layer of protection for you and the purchaser.

You may as well utilize these bills of sale to handle big-sized transfers of property that would not need that for small-sized properties.

General bills are generally chosen for:

  • Tools and machinery
  • Accessories for vehicles
  • Livestock track and supplies
  • Trailers
  • Etc…

Considering that general bills of sale are far less special compared to other kinds of bills of sale, make sure that you’re extremely clear with regard to the information of the property being sold and also the terms and conditions of the trade.

Motor Vehicle Bill of Sale

It is important to check the accuracy of all vehicle details carefully so that a motor vehicle bill of sale is legitimate. Those bills of sale let the vendor avoid partial liability in case an incident takes place one day. Additionally, they let the buyer make certain that the obtained vehicle doesn’t have any undisclosed flaw, and owing to these functions, motor vehicle bills of sale are thought to be probably the most frequently used of all kinds.

For completing a motor vehicle bill of sale, you must provide the following information: the make model of your vehicle, its latest registration plate along with its mileage, and some other significant characteristics. Before the trade is concluded, you may decide to prove the condition of your vehicle by having it examined to ensure both parties of the sale are aware of it.

Having acquired proprietary rights of the vehicle, the buyer may become accountable for fees for registration, local tax, and other types of expenses, regardless that it is a California bill that concludes the transfer of property. Any data presented on the titles for motor vehicles ought to be covered on California bills of sale.

Bill of Sale for a Boat

In California, a bill of sale for a boat is the same, needing all number plates, ID numbers, as well as any additional determining attributes that make the boat noticeable. A verification form for the serial number will also be needed so that the match of the boat’s serial number and the identification number on the register was confirmed.

Firearm Bill of Sale

With the help of firearm bills of sale, it is possible to keep watch on when a gun changes ownership in California, and that is why these bills of sale are especially crucial. Also, private gun sales must be carried out through a dealer who is required to conduct a background check.

The points you do have to mention on the bill of sale involve your firearm’s make, caliber, and model. The cost, the ID numbers of all guns, and the individual information of the buyer and the seller with their driver’s license numbers added are also required to be indicated.

Property tax rates and any additional charges pertinent in your area are determined by the purchase price of the firearm.

How to register a Vehicle in California?

You’ll have 30 days from the time of the purchase or the time you transferred to California to document the vehicle.

You’ll need to prove that you have got auto insurance with a minimum of $15,000 in coverage for each person injured as well as at least a total of $30,000 for everyone injured in a car accident.

The base cost of vehicle registration in California is $62, but your county may also establish some additional fees or taxes.

How can I register a Boat in California?

Boat registrations in California are needed for all motorboats and those sailboats that are more than 8 feet in length. Even when boat registration isn’t technically required for your type of boat, you may be offered much better waterways accessibility having the boat documented.

California boat registration fees depend on residency and the year the application is submitted. By putting your signatures on a bill of sale, you are transferring the boat ownership.

Registering a Firearm in California

According to California law, handguns are required to be reqistered. You also have to document the propriety rights change and those firearms you’re taking with you to the state.

What is more, California does not permit people to open-carry their handguns in the state. This means that open carry is against the law.

How to write California Bill of Sale

The instructions listed here are based upon our custom bill of sale form. Yet, if there is a form supplied by your local officials, it is recommended to choose it during the transaction.

Step 1: Indicate the date when document is created and filled out.
step 1 to filling out a california bill of sale - date

Step 2: Enter the particulars of each party (seller and purchaser):

  • Full legal name
  • Address: Street, City, State, Zipcode
  • Contact details: Mobile phone number, Email address
    step 2 to filling out a california bill of sale example - particulars of each party

Step 3: Enter the details of the automobile:

  • Make
  • Model
  • Vehicle’s body style
  • Model year (MY)
  • Mileage (odometer reading)
  • Vehicle’s color
  • Identification Number (also known as VIN)
    step 3 to filling out a california blank bill of sale - details of the auto

Step 4: Now, you need to indicate the way in which you will receive money for the deal.

This part also requires specifying the date of the purchase and the total amount decided upon by both parties of the transfer. You will need to also indicate the selling method the buyer will use:

  1. Giving the entire sum as a one transaction. Definitely nothing complicated here: the individual pays the entire amount in a single payment and gets the car transported to them within the same day.
  2. Trade-in. When this particular option is selected, the selling party trades their motor vehicle for the vehicle offered by the buyer. If the buyer’s motor vehicle is cheaper, they will have to even that out with a supplementary payment. The purchaser’s motor vehicle description must also be contained in the bill of sale.
  3. In installments. Indicate the down payment sum as well as the date when it should be paid, along with the date by which the total amount has to be handed to the property owner.

Your next step is choosing the way of payment:

  • Cash
  • Check
  • Cashier’s cheque
  • Money order

As a final point, specify whether the purchase amount contains all applicable taxes.
step 4 to filling out a california bill of sale form - way of getting money

Step 5: Look at standard terms and ensure that both sides have an understanding of them.

These usually say that the purchaser acquires the object sold in “as-is” condition and is responsible for it once the purchase is finished.
step 5 to filling out a california bill of sale template - miscellaneous terms

Step 6: Sign the document.

The buyer’s signature is generally not required. However, it’s advised to have the bill of sale signed by all parties. You may additionally have one or a few witnesses verify the transaction.
step 6 to filling out a california bill of sale sample - signatures

Step 7: Have a notary public certify the document

This way, you’ll have more legal protection. Yet, this is usually entirely elective.

The original document copy should be given to the buyer as they will need it to obtain a title to their new motor vehicle. There are two approaches here: you should either complete and sign two identical documents or make a duplicate for the seller to store.
step 7 to filling out a california bill of sale form - notary acknowledgement

Published: Sep 15, 2020
Mara Erlach
Mara Erlach
Writer & Attorney
Mara has been practicing estate planning and trust law in California since 2003, taking pride in helping clients of all backgrounds and asset profiles form a complete and customized estate plan. Her specialties are: estate planning, wills and trusts, trust and probate administration.