South Carolina Vehicle Bill of Sale Form

The South Carolina vehicle bill of sale, also referred to as Form 4031, is a legal document verifying the purchase of a used vehicle in a private sale in the territory of the state. This form provides all of the relevant details for the deal including the seller’s and buyer’s details, technical details of the vehicle being transferred (e.g., make, model, VIN), and the sale price. The parties of the deal put a date on the bill of sale form and sign it to confirm that all of the transaction’s details are valid. Such a document serves as additional proof of the deal’s legality and a track record of a motor vehicle’s chain of ownership and price.

South Carolina bill of sale templates – browse bills of sale used for other things in the State of South Carolina.

Click here to learn more about the specifics of a bill of sale (“as-is” condition, trade-in option, etc.).


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Registering a Vehicle in South Carolina

The transfer of ownership of a motor vehicle should happen in a certain order. We cover it more precisely in our motor vehicle bill of sale guide. You can read it here.

Once the private sale of a motor vehicle is complete, the new owner has 45 days for the completion of its registration. Those who buy vehicles from dealers usually don’t need to undertake the registration procedures as all the documents are filed by the agent. Those who obtained a vehicle in a private deal should visit a local office of SC DMV and submit the following documents:

  • A bill of sale template, filled out and signed by both parties
  • Receipt of the paid tax
  • Receipt of paid registration and titling fees
  • Active auto insurance
  • The title signed over to the new owner by the previous one
  • Application for Certificate of Title and Registration (SCDMV Form 400)
  • Completed Statement of Vehicle Operation in South Carolina (SCDMV Form TI-006) (the document needs to be filled out by those who don’t have an active SC driver’s license)

The registration fees for a new vehicle in South Carolina include a standard $40 fee for passenger cars, a titling fee of $15, a discounted fee for people older than 64 ($38), and a $36 fee for elderly people (65+ years old) having a disability. Electric vehicles are charged at a rate of $120 in addition to the regular registration fee while hybrids require an extra fee of $60.

Besides the standard registration fees mentioned above, the new owner of a motor vehicle should cover the gross vehicle weight (GVW) fee starting at $46 for a vehicle weighing 1-4,000lbs and ending at $116 for a vehicle weighing 9,001-10,000 lbs.

SC DMV also imposes late registration penalties for those who have failed to complete the registration process in due time. In this way, a delay 15 days (registration in 46-60 days after the purchase) is punishable with a $10 penalty, 61-75 days after the purchase – with a $25 penalty, 76 to 135 days – with a $50 fine, and a delay of over 135 days – with a $75 fee.

South Carolina Vehicle Bill of Sale Form Details

Document Name South Carolina Vehicle Bill of Sale Form
Other Names South Carolina Car Bill of Sale, South Carolina Automobile Bill of Sale
Relevant Link South Carolina Department of Motor Vehicles
Registration Fee $40 (electric car – $120 additionally)
Required by the State? No
Avg. Time to Fill Out 7 minutes
# of Fillable Fields 59
Available Formats Adobe PDF
Template Preview
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How to write South Carolina Vehicle Bill of Sale

The directions listed here are based on our custom-made bill of sale template. Yet, you should go with the standard form if it is provided by the local governmental bodies.

Step 1: Indicate when the document is created and filled out.
Creation date indication section of South Carolina vehicle bill of sale document

Step 2: Enter the particulars of both sides (seller and purchaser):

  • Full name
  • Street address
  • City of residence
  • State
  • Area code
  • Cell phone number
  • Email address
    Section for filling out purchaser's and seller's particulars of a South Carolina bill of sale form for car

Step 3: Fill out the detailed information regarding the motor vehicle you’re selling:

  • Make
  • Model
  • Vehicle’s body type
  • Year
  • Distance traveled (odometer reading)
  • Color
  • Vehicle Identification Number
    Automobile particulars section of a document of vehicle bill of sale for South Carolina

Step 4: Choose how the buyer will buy the vehicle and for what amount.

Type in the sale date and state the overall sum that has to be paid for the vehicle. After that is performed, you need to check the way of transaction:

  1. The entire amount straight away. Absolutely nothing difficult here: the property owner is given the entire amount of money from the purchaser in one payment and presents the motor vehicle to the purchaser within the same day.
  2. Trade-in. When this option is picked, the selling individual trades their vehicle for the motor vehicle offered by the buyer. If the purchaser’s vehicle is cheaper, they will need to even that out with an extra payment. In this case, the document must also have the buyer’s vehicle details.
  3. In installment payments. Specify the first deposit sum as well as the exact date when it should be paid, along with the date by which the total sum must be transferred to the seller.

The next step is choosing the way of payment:

  • Cash
  • Check
  • Cashier’s cheque
  • Money order

As a final point, indicate if the purchase price includes all applicable taxes.
Section for information about way of receiving money of motor vehicle bill of sale for South Carolina

Step 5: Read through standard provisions and make sure that all parties are aware of them.

The “as-is” paragraph points out that the vehicle owner provides no warranty and is not responsible for maintenance after the transaction.
Miscellaneous provisions part of a South Carolina vehicle bill of sale form

Step 6: Put your signature(s) in the appropriate fields.

The consumer’s signature is typically not needed. Nevertheless, it’s recommended to have the form signed by all parties. As an extra safety measure, you may have one or two individuals attest the process and sign the form.
Signature section of bill of sale for automobile for South Carolina

Step 7: Have a notary public witness the bill of sale

Despite the fact that notarization is seldom mandatory, it can serve as yet another way to guard against legal issues.

The purchaser needs to have the original document as it’s frequently needed during the title change. As a seller, you can either get a copy and store it or have a pair of identical documents signed and filled out by both parties.
Part for notary acknowledgement of a South Carolina bill of sale template for vehicle

Published: Sep 17, 2020