Updated:
A Kansas bill of sale is written proof of a private sale. Buyers and sellers use it for cars, boats, firearms and equipment, especially in vehicle sales.
Key facts
Build Your Document
Answer a few simple questions to make your document in minutes
Save and Print
Save progress and finish on any device, download and print anytime
Sign and Use
Your valid, lawyer-approved document is ready
This page covers the Kansas bill of sale forms by type, the Kansas rules on signatures, notarization and title assignment, and how to fill out a vehicle bill of sale step by step. For vehicles, the Kansas Department of Revenue publishes its own bill of sale, Form TR-312, and the Kansas Department of Wildlife and Parks publishes one for boats.
| Document Name | Kansas Vehicle Bill of Sale Form |
| Other Names | Kansas Car Bill of Sale, Kansas Automobile Bill of Sale |
| DMV | Kansas Department of Revenue Division of Vehicles |
| Bill of Sale Required? | When the title assignment has no space for the purchase price (Kansas Division of Vehicles, Title FAQ) |
| Avg. Time to Fill Out | 7 minutes |
| # of Fillable Fields | 22 |
A Kansas bill of sale comes in one type for each kind of property: motor vehicle, boat, firearm and general personal property, and each type lists the parties, the item and the price. The vehicle and boat types sit beside the official Kansas forms for those sales.
Keep a signed copy with your registration paperwork in case the county treasurer’s office asks for it.
The Kansas motor vehicle bill of sale records the car's description, its condition, the purchase price, the payment method and the date of the deal. The buyer takes the assigned title to the county treasurer to title and register the vehicle.
| Alternative Name | Car Bill of Sale |
| Seller’s Signature | Required |
| Buyer’s Signature | Required |
| Notarization | Optional |
| Download | PDF Template |
The Kansas boat bill of sale records the change of ownership of a motorboat or sailboat, with the hull details and the price. Every undocumented motorboat or sailboat that uses Kansas as its state of principal use must be numbered with the state, unless an exemption applies (K.S.A. 32-1110).[4]
| Alternative Name | Vessel Bill of Sale |
| Seller’s Signature | Required |
| Buyer’s Signature | Required |
| Notarization | Optional |
| Download | PDF Template |
The Kansas firearm bill of sale records a private gun sale: the make, model and serial number of the firearm, the price and both parties. In practice, both parties keep a copy as their record of the transfer.
| Alternative Name | Gun Bill of Sale |
| Seller’s Signature | Required |
| Buyer’s Signature | Optional |
| Notarization | Optional |
| Download | PDF Template |
The general bill of sale covers furniture, artwork, equipment and other personal property, items outside the vehicle notarization guidance of the Kansas Division of Vehicles, Title FAQ. The document covers the parties’ contact details, the item’s description, and its purchase price.
| Alternative Name | Generic Bill of Sale |
| Seller’s Signature | Required |
| Buyer’s Signature | Optional |
| Notarization | Optional |
| Download | PDF Template |
A Kansas vehicle bill of sale follows the Kansas Division of Vehicles rules on signatures, notarization and the purchase price, while K.S.A. 8-135 sets the rule on assigning the certificate of title. Each rule has its own section below.
A Kansas vehicle bill of sale carries the seller's and the buyer's signatures, each in its own box on the form.
The title assignment has its own signature rule: when the title shows more than one owner, names joined by “and” mean all persons listed must sign, names joined by “or” mean either person can sign, and names with no connection listed default to “and” (Kansas Division of Vehicles, Titling a Used Vehicle).
If the vehicle is being given as a gift, an Affidavit to a Fact (TR-12) must be signed by both seller and buyer, and a Bill of Sale (TR-312) must also be provided (Geary County, Buying and Selling Vehicles).
A Kansas bill of sale does not need a notary in most cases: the Kansas Division of Vehicles does not require most title assignments, title applications and bills of sale completed within Kansas to be notarized (Kansas Division of Vehicles, Title FAQ). The Division reserves the right to require notarized documentation in unusual circumstances (Kansas Division of Vehicles, Title FAQ).
That statement covers papers completed within Kansas.
A separate bill of sale is required when the title assignment has no space for the purchase price: in that case a bill of sale (page 2 of Form TR-12) will also be required (Kansas Division of Vehicles, Title FAQ). A signed bill of sale also gives both parties proof of the price and the sale date if a question comes up later.
The assignment of the certificate of title carries a Kansas vehicle sale: the sale of a vehicle required to be registered, without assignment of the certificate of title, is fraudulent and void, unless the parties agree that the assigned title passes between them at a time other than delivery, but within 60 days of it (K.S.A. 8-135).
“The sale of a vehicle required to be registered under the laws of this state, without assignment of the certificate of title, is fraudulent and void, unless the parties shall agree that the certificate of title with assignment thereof shall pass between them at a time other than the time of delivery, but within 60 days thereof.”
A bill of sale therefore travels with the assigned title, never in place of it.
A Kansas vehicle bill of sale takes the seller, the buyer, the vehicle, the price and the signatures, entered in that order, and the steps below follow the form from top to bottom.
The screenshots under each step show the FormsPal Kansas vehicle bill of sale template filled with sample entries in blue, so you can see where each answer goes. The names, addresses, dates and amounts are examples only.
Enter the seller's details in the Seller Information boxes:
Enter the buyer's details in the Buyer Information section:
Describe the vehicle being transferred:
Write the sale date and the agreed purchase price, check the payment method that applies (paid in full, trade-in or deposit) and mark the tax election that fits the sale.
Example: Anna Baker sells her car to Ben Carter for $6,500 on March 3. Anna and Ben each write their own name, address, and the sale details in the matching boxes.
Sign and date the form: the seller and the buyer each sign in their own boxes. When the title shows co-owners joined by “and”, all persons listed must sign the title assignment as well (Kansas Division of Vehicles, Titling a Used Vehicle). If a witness is present for the signing, the witness signs and prints their name on the same page.
Read the ownership, as-is and entire-agreement statements printed on the form. These sections do not need any blanks filled in.
Decide on notarization: the Kansas Division of Vehicles does not require most bills of sale completed within Kansas to be notarized, and it can require notarized documentation in unusual circumstances (Kansas Division of Vehicles, Title FAQ). If you choose to notarize the document, sign it again in front of a notary in the acknowledgment section.
Make a signed copy for each party and keep it with the title paperwork.
Form TR-312 is the Kansas Department of Revenue's vehicle bill of sale, the form many searchers call the Kansas DMV bill of sale. The Kansas Department of Revenue Division of Vehicles handles titles, and the county treasurer's office takes title and registration applications.
The Department of Revenue publishes the related vehicle forms too:
The Relevant Official Forms section below holds copies of Form TR-312, Form TR-212a, Form TR-59 and the boat forms of the Kansas Department of Wildlife and Parks.
A Kansas vehicle bill of sale (page 2 of Form TR-12) is required when the title assignment has no space to record the purchase price (Kansas Division of Vehicles, Title FAQ).
Application for title and registration must be made through the county treasurer’s office in the county where the vehicle is garaged, with the assigned title and current proof of insurance (Kansas Division of Vehicles, Titling a Used Vehicle).
The registration packet holds these papers:
If the title was issued by another state or the bill of sale comes from an out-of-state owner, the vehicle must be examined at a Kansas motor vehicle inspection station and an MVE-1 issued before you apply for title and registration (Kansas Division of Vehicles, Titling a Used Vehicle).
Registration costs include a state application fee and a title fee. Add any sales tax that was not collected at the time of purchase. Heavier vehicles may have different costs, so check with the county treasurer’s office for current amounts.
Bring the dealer’s sales tax receipt if you bought the vehicle from a dealer, or pay the sales tax at the county treasurer’s office when you register. Property tax is also due at the time of registration unless you apply for a temporary plate (Kansas Division of Vehicles, Titling a Used Vehicle). Contact the county treasurer’s office for the current rate, since it can vary by county and vehicle type.
A Kansas antique vehicle is any vehicle 35 years old or older (Kansas Division of Vehicles, Title FAQ). For an antique with a model year of 1949 or before, the application together with a bill of sale or an assigned title is accepted as proof of ownership, and the antique title is issued (Kansas Division of Vehicles, Title FAQ).
For an antique with a model year of 1950 or after bought on a bill of sale, from a Kansas or an out-of-state seller, a Kansas Highway Patrol inspection must be completed and an MVE-1 issued before the buyer applies for an antique title at the county treasurer’s motor vehicle office (Kansas Division of Vehicles, Title FAQ). The antique rules are the case where the Division accepts a bill of sale for the title application; other vehicles need the assigned title.
A Kansas bill of sale closes a private car sale together with the assigned certificate of title, and the seller hands both to the buyer once the price is paid and both have signed. The seller's steps:
Form TR-212a, the Title and Registration Application, starts the vehicle titling or registration process.
Form TR-59, the Odometer Disclosure Statement, records the vehicle's mileage at the sale and often goes with a bill of sale.
A vehicle power of attorney lets an authorized agent title or register your car for you.
Official vessel bill of sale provided by the Kansas Department of Wildlife and Parks
The Application for Certificate of Number is the form new owners use to number their vessels.
Other Kansas Forms
A Kansas vehicle sale rests on the assigned certificate of title: the sale of a vehicle required to be registered is void without that assignment, unless the parties agree that the assigned title passes at a time other than delivery, but within 60 days of it (K.S.A. 8-135). The bill of sale goes with it, signed by the seller and the buyer.
A Kansas bill of sale does not replace the assigned title for a vehicle that has to be registered, outside the antique vehicle rules above. The title assignment carries the sale under K.S.A. 8-135, and the bill of sale records the price, the date and the parties beside it.
A Kansas trailer bill of sale lists the same entries as a vehicle bill of sale: the parties, the trailer's year, make and VIN, the price and the date. When the trailer is a vehicle required to be registered, its sale is void without assignment of the certificate of title, unless the parties agree that the assigned title passes at a time other than delivery, but within 60 days of it (K.S.A. 8-135).
A Kansas motorcycle sale uses the motor vehicle bill of sale, with the motorcycle's year, make, model, VIN and odometer reading in the vehicle section. The title assignment rule of K.S.A. 8-135 applies to a motorcycle required to be registered, with the same exception for a title that passes within 60 days of delivery by the parties' agreement.
A printable Kansas bill of sale is the official Form TR-312 of the Kansas Department of Revenue, and a copy sits in the Relevant Official Forms section above. Print the form, fill it out by hand and sign it in ink.
General information, not legal or tax advice.
