New York Rental Application Template

New York Rental Application Form Details

This table lists the main facts about the template at a glance. It shows the other names for the form, the typical time to fill it out, the number of fillable fields and the file format.

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Security Check Fee

A rental application is accompanied by a fee to cover the security check conducted by the landlord. New York laws limit this amount to a maximum of $20 (Article 7, Section 238-A of the Consolidated Laws of New York).

Also, the landlord has to issue the applicant a receipt as proof.

Guarantor Rider Form

There are cases when renters do not have a long credit history. However, such renters should guarantee their credibility when applying to lease property in New York. To do so, they sign an additional document called a “Guarantor Rider” form.

In the form, the renter names a person that may vouch for them. This form has to be signed by a notary public.

How to Fill Out a New York State Rental Application

These steps follow the FormsPal New York Rental Application template this page hands out, in the same order as the form. The PDF has ten pages, and each step below uses the form’s own section name. Download the template above or use our form-building tools to fill it in online.

The screenshots under each step show the FormsPal New York New York Rental Application template filled with sample entries in blue, so you can see where each answer goes. The names, addresses, dates and amounts are examples only.

1. Section A: Name and Address. Enter your first name, middle initial and last name in Section A.

   

2. Home Address and Borough. Fill in the building number, street, apartment, city, state and zip code. Check one New York City borough, or N/A, and enter how many years and months you have lived at this address.

   

3. Phone Numbers, Mailing Address and Method of Contact. Enter your cell, home and work phone numbers. If your mailing address is different, check the box and fill it in, then pick Email or Postal Mail as your method of contact.

   

4. Language Contact Preference. Pick the language you want to be contacted in. The list starts on page 3 and continues at the top of page 4.

   

5. Section B: Household Information. List everyone who will live in the unit, starting with yourself as Head of Household. For each person enter the name, relationship, birth date (MM/DD/YY), sex and occupation, and add the SSN or TIN if you want to.

   

6. Accommodation, Veteran and City Employment Questions. Answer the accommodation question and the veteran question, describing the accommodation if you check Yes. Then answer the first two questions in Section C, naming the agency if someone in your household works for the City.

   

7. Section C, Item 1: Income from Employment. For each household member, list the employer’s name and address, length of employment, earnings, pay period and annual gross income. Self-employment earnings go in the same table.

   

8. Section C, Item 2: Income from Other Sources. For each household member, list the type of other income, the dollar amount, the pay period and the annual gross income. The form gives examples such as Social Security, pension, child support and interest income.

   

9. Section C, Item 3: Total Annual Household Income. Add up the annual gross income from items 1 and 2 and enter the total on the Total Annual Household Income line.

   

10. Section C, Item 4: Assets. Check Yes or No to show whether your household has assets, such as checking or savings accounts, investments, real estate or cash savings.

    

11. Assets for Each Household Member. If you checked Yes, list the type of asset or account and the branch for each household member, one row per asset.

    

12. Sections D and E: Rental Subsidy and Current Landlord. Under D, check the box that shows whether you receive a Section 8 voucher or other rental assistance. Under E, check the type of your current landlord, such as NYCHA, a company or organization, or an individual.

    

13. Landlord Details, Rent and Section F: Reason for Moving. Enter your landlord’s name, address and phone number, the total monthly rent and your share of it. Under F, check each reason for moving that applies, or write your own under Other.

    

14. Section G: Ethnic Identification. Check the group or groups that best describe your household, or write one in under Other. The form marks this section as optional.

    

15. Section H: Signature and Date. Read the declaration under H on page 9, then sign and date the first line on page 10. A second line is there for a second signer.

    

How to Sign and Use the New York Rental Application

Once every section is filled in, take a few minutes to check the application before you hand it over. These steps cover the final checks, the signature and what to do with the finished form, so the rest of the application process goes smoothly.

1. Check your answers. Compare the names, birth dates and ID numbers with your photo ID, and write N/A on any line that does not apply to you.
2. Read before you sign. Read the declaration above the signature line once more so you know what you are confirming.
3. Fix mistakes neatly. If you need to correct an entry on a printed copy, cross it out with one line, write the right answer next to it and add your initials.
4. Sign and date. Sign and date the application on the signature line. A second signer uses the second line.
5. Keep a copy. Make a copy of the signed application for your own records.
6. Hand it in. Give the finished application to the landlord or property manager, along with any documents they ask for.

Looking for other rental paperwork? Browse the New York lease agreement forms for more rental documents.

Frequently Asked Questions

These answers cover the questions people ask most often about the New York rental application template. They explain how long it takes, how to fill it out online, what the form asks for, where the signature goes and how the application differs from a lease agreement.

How long does it take to fill out a New York rental application?

Plan on about 20 minutes. It goes faster when you have your past addresses, employer details and income figures at hand before you begin.

Can I fill out the New York rental application online?

Yes. Use the Create My Document button above to answer a few questions and build the application online. You can also download the PDF and complete it with the FormsPal PDF editor or by hand after printing.

What information does the template ask for?

The template asks for these details:

• your name, address, phone numbers and method of contact
• the people who will live in the unit
• employment and other income
• assets
• your current landlord and reason for moving
• an optional ethnic identification section, then your signature

Where do I sign the New York rental application?

Sign and date on the signature line on page 10 of the PDF, after you read the declaration under Section H. A second line is there for a second signer.

What is the difference between a rental application and a lease agreement?

The rental application is how you ask for a home and share your details with the landlord. The lease agreement is the signed contract that sets the terms of the stay, and it comes after the landlord picks a tenant.

General information, not legal or tax advice.

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