A New York sublease agreement is a written contract in which the original tenant rents the home to a subtenant, a second person who moves in. It is a type of lease agreement that helps both sides feel secure if a disagreement comes up. It records the names and addresses of everyone involved, along with a description of the premises.
Last Updated: October 2026. This guide is reviewed and updated regularly to reflect current law. If you notice an error or outdated information, please contact us.
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How to Fill Out the New York State Sublease Agreement
These steps follow the FormsPal New York sublease template that this page hands out, one part of the form at a time. The form is a standard sublease for a cooperative apartment, so its parts are numbered articles. Work through them in the order below.
The screenshots under each step show the FormsPal New York Sublease Agreement template filled with sample entries in blue, so you can see where each answer goes. The names, addresses, dates and amounts are examples only.
Date, Owner and Sublessee Enter the date the sublease is made, then the name and address of the Owner, who is the Sublessor, and the name and address of the Sublessee, who is called You on the form. Both parties must write down their full names.
Step 1: sample entries, not a real document.
Apartment and Use (Article 1) Enter the apartment number, the floor, the building address and the borough. List the Permitted Occupants, then enter the name of the Apartment Corporation whose Board of Directors approved them.Step 2: sample entries, not a real document.
Length of Sublease (Article 2) Article 2 has two blanks, one for the date the term begins and one for the date it ends. It is required to provide the date the sublease becomes effective, as well as the date of the contract expiration. It is not allowed under any circumstances for the sublessee to continue the occupancy after the lease expires without the initial tenant’s consent.
Step 3: sample entries, not a real document.
Rent (Article 3) Enter the monthly rent in dollars. The printed text under the field explains when and how the rent is paid. Also, clarify the period of time in a month (a week or more) within which the subtenant is required to pay the rent.
Step 4: sample entries, not a real document.
Security Deposit (Article 5) Enter the deposit amount, the name of the bank and the place in New York where the Owner holds the deposit. The security deposit is necessary to protect the initial tenant (landlord) from any unwanted situations happening on the premises. The security may also be used in case there is a need to cover the damage caused to the place because of the sublessee’s neglect.
Step 5: sample entries, not a real document.
Services and Facilities (Article 13) On page 2, find subparagraph B of Article 13 and list the utilities that the rent includes. Leave out any utility that the Sublessee pays separately.Step 6: sample entries, not a real document.
Broker (Article 36) On page 6, keep subparagraph A and enter the broker's name if a broker was involved, or keep subparagraph B if no broker was. Delete the other one, as the heading on the form directs.Step 7: sample entries, not a real document.
Signatures and Witness The Owner and each Sublessee sign on their own labeled lines, and the witness signs on the WITNESS line on page 6. Affix the signatures of all persons taking part in this legal agreement and write down the date when the lease becomes valid.
Step 8: sample entries, not a real document.
Guaranty If a guarantor signs, enter the date in the Guaranty block. The guarantor signs, a witness signs and the guarantor's address goes on the last line of the block.Step 9: sample entries, not a real document.
How to Sign and Use the New York Sublease Agreement
Some parts of a sublease happen around the form rather than on it. Work through the points below with the other party before anyone signs, and keep the finished paperwork together in one place.
Complete the Move-in Checklist and Lead-Based Paint Info If you and the other party use a move-in checklist, complete it together when the subtenant moves in and keep a copy. If the place was built before 1987, the initial tenant would need to attach the Lead-Based Disclosure form.
Establish Smoking Policy Agree on a smoking policy before you sign. If smoking will be limited to certain areas, write those areas down.
Ensure the Landlord’s Consent Contact the landlord before you sign. It is required to get the landlord’s permission in order to legitimate the deal. They may allow subletting or express disagreement. Send your request to the landlord, write down the answer and keep the landlord’s reply with your copy of the sublease.
Add Specific Terms and Conditions Write down any extra terms you agreed on in advance and keep them with the sublease.
Keep Copies After everyone signs, give each person a signed copy and keep one for your own records.
Tip: read every page once more before anyone signs, and check that each name, date and amount matches what you agreed.
What Is Subletting in New York?
In New York State, it is legally permitted to lease the property you are renting to a subtenant. That said, it is highly advisable to document this procedure in the Sublease Agreement. In such circumstances, the initial tenant is still responsible for collecting monetary funds and delivering payment to the landlord in time.
Some of these definitions will be mentioned in the lease:
Sublessor: The initial tenant of the premises, intending to convey possession of the rented faculty to another person.
Sublessee: The new tenant who is about to become an occupant of the premises described in the paper.
Premises: Facilities, faculties, a house, building, or other place meant to be used as a dwelling unit.
Term: A period of time, usually not less than a month, during which the occupancy on the premises is considered legal.
The form starts with the date, the Owner and the Sublessee. Next come the apartment and its occupants, the length of the sublease, the monthly rent and the security deposit. Later parts cover the services included in the rent, the broker if there is one, and the signature lines.
Can I fill in the sublease agreement on my computer?
Yes. Download the PDF, then open it in the FormsPal PDF editor or in Adobe Acrobat, type your entries into each blank, and print the finished form for signing.
What should I check before signing?
Check that both names match the IDs, that the dates and the rent match what you agreed, and that no blank was skipped by mistake. Also confirm that the landlord’s consent is on file. A tenant who plans to sublet can send the landlord a request for consent before anyone signs. Then keep a signed copy for your records.
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![New York Sublease Agreement: BROKER [DELETE EITHER SUBPARAGRAPH A OR B ], filled with sample entries](https://formspal.com/data/DHTMLImages/Image/630583.webp)
