Utah Vehicle Bill of Sale Form

The Utah vehicle bill of sale (Form TC-843) is an optional document that nevertheless gives additional security guarantees to the participants of a private vehicle sale in Utah. Utah laws do not require the parties of a private deal to complete and notarize a bill of sale template, but its use is highly recommended for tracking the chain of the vehicle’s ownership, to identify the vehicle’s condition and mileage at the time of sale, and to determine its technical characteristics (e.g., make, model, VIN, year of manufacture). The bill of sale form is signed by both parties, thus serving as legal evidence of the date of sale and ownership transfer. Thus, if any issues arise with the vehicle after the moment of sale before the new owner manages to register it, the bill of sale serves as legal proof of the actual ownership status.

Utah bill of sale forms – download more bill of sale documents for Utah together with directions.

Registering a Vehicle in Utah

Those who purchase a used vehicle in Utah need to register it to operate on Utah roads. If the purchase was made at the dealer’s office, then the dealer should undertake all the registration hassle. Buying a vehicle in a private sale requires the new owner to come to a local UT DMV office and file the registration documents as follows:

  • An odometer disclosure statement (TC-891) with the indication of the actual mileage of the vehicle at the moment of sale (required for all motor vehicles)
  • A certificate of title signed over by the previous owner
  • A bill of sale
  • An active driver’s license valid in Utah
  • A valid Utah car insurance
  • Safety or smog test results (applicable in some Utah counties)
  • Receipt of the paid $6 temporary permit fee allowing to operate the vehicle until the permanent registration and certificate of title are issued
  • Evidence of all fees and taxes paid to relevant state agencies

It’s noteworthy that though the Utah DMV provides a special form for a bill of sale, it still should not be regarded as documentary evidence of ownership. The bill of sale should always be accompanied by a certificate of title. In such a case, the deal may be regarded as legally complete.

All new owners of vehicles in Utah should pay the 7.25% tax calculated based on the vehicle’s official price indicated in the bill of sale. Other fees associated with the motor vehicle’s acquisition include a registration fee ($150 for cars under 3 years old, $110 for cars 3-6 years old, $90 – for vehicles 6-9 years old, $50 – for vehicles older than 9 years), a title fee ($6), and plate fees ($2.50).

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Download your fillable Bill of Sale template in PDF, .doc, or .odt formats

How to write Utah Vehicle Bill of Sale

The instructions listed below are based upon our custom bill of sale form. We strongly suggest using the local official version whenever possible.

Step 1: Indicate the bill of sale creation date.

Step 2: Type in the information of all parties (seller and buyer):

  • Full legal name
  • Address: Street, City of residence, State, Postal code
  • Contact details: Telephone number, Valid email address

Step 3: Enter the information concerning the motor vehicle that you’re trying to sell:

  • Manufacturer
  • Model
  • Body type
  • Model year
  • Distance traveled (odometer reading)
  • Car’s color
  • Vehicle Identification Number

Step 4: Pick the way in which the buyer will pay for the car and for how much.

Enter the sale date and state the entire price that has to be paid for the vehicle. Once that is performed, you need to mark the way of purchase:

  1. One-time transaction. One of the more straightforward methods: within the same day, the buyer has the vehicle delivered to them and transfers the entire amount.
  2. Trade-in. This choice enables the purchaser to trade their motor vehicle (with a supplement) for the seller’s vehicle. In this case, the bill of sale should also have the buyer’s vehicle particulars.
  3. In installments. Using this method, you must specify the dates when the buyer must provide the first and the final payments, together with their amounts.

The next step is deciding on the form of payment:

  • Cash
  • Check
  • Cashier’s check
  • Money order

The final thing to complete within this part is to determine whether or not all applicable taxes are included in the purchase price.

Step 5: Read the miscellaneous provisions.

These typically state that the purchaser obtains the object sold in “as-is” condition and is liable for it once the purchase is completed.

Step 6: Sign the form.

The consumer’s signature is generally not necessary. Nevertheless, you will be more protected from legal problems if both sides sign the document. You can additionally have one or several witnesses confirm the transaction.

Step 7: Notarize the form

Even though notarization is almost never necessary, it can serve as an additional way to guard against legal difficulties.

In lots of states, a bill of sale might be requested in the course of title change, so the purchaser needs to keep the original. There are two ways here: you need to either complete and sign two identical bills of sale or get a copy for the seller to store.

Published: Sep 17, 2020