Crew Time Card Blank – Fill Out and Use This PDF

Crew Time Card Blank PDF Details

The Crew Time Card Blank is the standard payroll document used by entertainment payroll companies including Entertainment Partners (EP), CAPS, and Cast & Crew. Production companies require every crew member to submit a completed time card for each work period to ensure accurate wages and legal compliance with union and state labor regulations.

The form is used at two main production payroll processing locations: 2300 Empire Ave., 5th Floor, Burbank, CA 91504 for West Coast film and television productions, and 65 Bleecker Street, 13th Floor, New York, NY 10012 for East Coast projects. All crew members submitting time cards through these facilities must ensure every required section is filled out completely before submission to avoid payroll delays.

Required fields on the time card include the employer name and address, the production job name and number, the applicable union contract type (IATSE, SAG-AFTRA, Teamsters, or non-union), and the crew member's name, home address, social security number, and phone number. These fields allow the payroll department to process wages accurately, file required tax documents, and verify union compliance for each crew member on the production.

Work hours are recorded on a day-by-day grid covering Sunday through Saturday. Each day's entry includes call time, meal break times, wrap time, and the total regular and overtime hours worked. Overtime calculations follow the applicable union contract rules, typically defining overtime as hours worked beyond 8 in a day or beyond 40 in a week. The form provides rows to document multiple production dates within the same pay period, along with space for notes about split-day or turnaround violations.

The compensation section documents the crew member's pay rate, whether per hour, per day, or at a guaranteed weekly rate. Additional earnings rows include box rental (for crew members who bring their own equipment to the production), car allowance, taxable mileage, nontaxable mileage, taxable per diem, nontaxable per diem, advances, and other agreed-upon amounts. The form totals these rows to calculate gross earnings before deductions, which the payroll department uses to submit the final payment to the crew member.

California-based crew members are required to review the work-related injury and illness notice on the form, which directs them to CAPS' Medical Provider Network (MPN) for medical treatment. This requirement reflects California state labor law compliance standards that apply to all production companies filming in California. Crew members are encouraged to review their coverage details before the production begins and to contact the payroll department with any questions about insurance or workers' compensation documents.

For productions that need additional payroll and employment forms, a certified payroll form is required for public works projects, while a production agreement outlines the terms of a crew member's engagement. You may also use a time card template for non-union projects, or browse our complete library of employment forms for additional HR and payroll documents.