Illinois Vehicle Bill of Sale Form

An Illinois motor vehicle bill of sale is a legally binding document bearing witness to the buying and selling of a vehicle between a willing buyer and seller. The form provides details on the change of a vehicle’s possession and any known defects. Moreover, you will need this form when registering your motor vehicle.

The state of Illinois requires parties engaged in automobile transactions to notarize the bill of sale form. Thus, the buyer and seller will have to appear before a notary public. The notary will witness and establish the true legal identities of all parties involved. Afterward, the two can sign the filled-out vehicle bill of sale form and present it to the relevant authorities. The document should feature an Odometer Disclosure Statement (VSD 333.4) to ensure its mileage is accurate. Otherwise, any mileage tampering could land you in trouble with state and federal laws.

Illinois bill of sale templates – this category will allow you to know more about some other bills of sale that can be used in this state.


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Registering a Motor Vehicle in Illinois

All new motor vehicle owners in Illinois should register their vehicles regardless of how they got them (legally). For instance, the same vehicle registration applies whether you bought the car, inherited it, or received it as a gift. The local law demands that you register it within 20 days of receiving the automobile to avoid legal trouble.

The registration procedure can take place in the nearest vehicle department office across the state. If you bought your motor vehicle from a dealer within the state, the dealer should complete the registration process for you. However, if you bought a vehicle from an individual, you must register it yourself. You will have to complete all of the necessary paperwork and present it to the nearest local Illinois Secretary of State’s Office.

Illinois’s vehicle registration laws allow car owners to file the process online by filling a digital form from its official web portal. However, it is necessary to print out your completed form and hand over other necessary documents at your nearest local SOS office. It’s mandatory to supply the following documents necessary for completing your motor vehicle registration:

  • Completed Illinois car bill of sale template;
  • A title that the vehicle’s last owner signed;
  • Proof of current motor vehicle insurance from the state;
  • A driver’s license or state ID to prove one’s identity;
  • You should disclose if the vehicle has any lien, and if it has, you should name the lienholder and their address;
  • You should also be ready to pay all vehicle registration fees: $101, title: $95, and applicable taxes.

This critical document also contains the names of the automobile’s seller and buyer, including their postal, physical, and email addresses. Moreover, a car bill of sale features the agreed price the vendor is ready to take and when. The bill of sale also has information about the precise physical condition of the vehicle. For instance, it should state if the motor vehicle has any damage that could adversely affect its fair market price. The form should also show the vehicle’s color, make, year of manufacture, and model. It must also have a vehicle identification number or VIN.

Illinois Vehicle Bill of Sale Form Details

Document Name Illinois Vehicle Bill of Sale Form
Other Names Illinois Car Bill of Sale, Illinois Automobile Bill of Sale
Relevant Link Office of the Illinois Secretary of State
Registration Fee $151
Required by the State? Yes
Avg. Time to Fill Out 7 minutes
# of Fillable Fields 59
Available Formats Adobe PDF
Template Preview
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How to write Illinois Vehicle Bill of Sale

Here, you’ll take a look at the directions written by drawing upon the form developed by our specialists. Nonetheless, you should go with the official form when it’s provided by your local authorities.

Step 1: Specify the date when the document is created and filled out.
Creation date indication section of Illinois motor vehicle bill of sale

Step 2: Enter the seller’s and buyer’s info:

  • Name
  • Address: Street, City of residence, State of residence, Area code
  • Contact details: Phone, Valid email address
    Section for typing in purchaser's and seller's details of bill of sale for car for Illinois

Step 3: Provide the descriptive details of the vehicle:

  • Manufacturer
  • Vehicle’s model
  • Vehicle’s body style
  • Model year (MY)
  • Miles (odometer reading)
  • Automobile’s color
  • Vehicle Identification Number (VIN)
    Part for descriptive details of car of vehicle bill of sale form for Illinois

Step 4: Pick how the purchaser will pay for the motor vehicle and for how much.

Enter the purchase date and state the overall price that has to be paid for the vehicle. Then, decide on one sale method:

  1. One-time payment. One of the quick options: the property owner is given the entire amount of money from the purchaser in one transaction and presents the vehicle to the purchaser within the same day.
  2. Trade-in. If this particular option is selected, the selling party trades their motor vehicle for the vehicle offered by the buyer. If the buyer’s vehicle is cheaper, they’ll need to even that out with a supplementary payment. In this case, the document should also contain the buyer’s vehicle particulars.
  3. A number of payments. Indicate the downpayment amount and the date it should be given, along with the date by which the entire amount has to be transferred to the property owner.

Following that, select one payment method:

  • Cash
  • Cheque
  • Cashier’s cheque
  • Money order

The very last thing to complete within this part is to determine if all applicable taxes are included in the final cost.
Payment method and amount indication section of Illinois bill of sale document for vehicle

Step 5: Go over standard terms and ensure that both sides are familiar with them.

They generally say that the buyer obtains the property in “as-is” condition and is liable for it once the purchase is completed.
Section of miscellaneous provisions of Illinois vehicle bill of sale document

Step 6: Now, the filled-out bill of sale template must be signed.

The purchaser is generally not requested to sign the form. However, it is advised to have the form signed by all parties. You could also have one or a number of witnesses confirm the transaction.
Signature section of motor vehicle bill of sale template for Illinois

Step 7: Have a notary public certify the document

Even though notarization is rarely necessary, it functions as yet another way to guard against legal difficulties.

The purchaser should get the original bill of sale because it is frequently necessary during the title change. As a seller, you can either get a copy and store it or have a pair of identical documents signed and completed by both sides.
Part for notary acknowledgement of Illinois car bill of sale

Published: Sep 17, 2020