Are you looking for a way to improve your organization's communication with your customers? The Uia Miwam Toolkit Form may be just what you need! This intuitive tool makes it easy to collect the information you need from your customers, in a way that is both professional and informative. With the Uia Miwam Toolkit Form, you can easily create surveys, questionnaires, and other forms that will help you get the information you need from your customers quickly and easily.
Before you fill out uia miwam toolkit, you will need to find out more concerning the type of form you are going to use.
| Question | Answer |
|---|---|
| Form Name | Uia Miwam Toolkit |
| Form Length | 27 pages |
| Fillable? | No |
| Fillable fields | 0 |
| Avg. time to fill out | 6 min 45 sec |
| Other names | miwam unemployment state mi us login, miwam for claimants login, miwamlogin, miwam login |
M i c h i g a n We b A c c o u n t M a n a g e r
MiWAM Toolkit
M i c h i g a n We b A c c o u n t M a n a g e r
MiWAM Toolkit
Inside
Introducing MiWAM . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Frequently Asked Questions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 MiWAM Logon Instructions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Who to Contact
If you have questions about MiWAM or need help with the system, please use the following contacts:
Phone:
For technical support, please contact MiWAM support at (313)
MiWAMsupport@michigan.gov.
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M i c h i g a n We b A c c o u n t M a n a g e r
Introducing MiWAM
MiWAM Cuts the
Paperwork
MiWAM eliminates the manual data entry and the multiple forms currently required by employers for quarterly reporting. Beginning the 3rd quarter of 2012 (July 1, 2012
–September 30, 2012), employers will be relieved of six forms. The
new Employer’s Quarterly Wage/Tax Report, Form UIA 1028, replaces
• Form UIA 1017– Quarterly Wage
Detail Report;
• Form UIA 1019 – Amended Wage
Detail Report;
• Form UIA 1020 – Employer’s
Quarterly Tax Report;
• Form UIA
Employer’s Quarterly Payroll Report;
• Form UIA 1021 – Amended
Quarterly Tax Report, and
•Form UIA
Reimbursing Employer’s Quarterly Payroll Report.
The new Form UIA 1028 will also allow you to import wage data from a text file, eliminating manual data entry. With MiWAM, beginning the 1st quarter of 2012 (for single filings) calculation of excess wages, taxable wages and tax due will be done automatically!
The Michigan Web Account Manager (MiWAM) is the UIA’s new and improved system for managing your unemployment account electronically. MiWAM replaces the Employer Web Account Manager (EWAM) and makes doing business with the UIA simpler, faster and more efficient. MiWAM has a cleaner look and is more
MiWAM allows you to perform routine transactions such as filing reports, paying taxes, viewing statements, and updating your unemployment tax account information online. There is no charge to employers and the system is accessible 24 hours a day, seven days a week.
For employers, managing your account online is secure, it is more accurate, processes quicker, and it allows for more
What You Can Do With MiWAM
»Access UIA Account Information including your tax report and payment history
»File quarterly wage/tax/payroll reports
»Make a UIA tax payment
»Pay reimbursements
»File a UIA tax protest
»Create
»Request a seeking work waiver
»Respond to
»File Power of Attorney authorizations
»Schedule recurring payments
»Report discontinuance or transfer of business
»and more...
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M i c h i g a n We b A c c o u n t M a n a g e r
Frequently Asked Questions
Q. What happens when I register for MiWAM?
A. When you register for MiWAM you will receive a
Q. What happens if I lost or never received my authorization code?
A. If you do not have an authorization code after your
Q. If I am currently registered with eWAM, must I
A. Most employers will not be required to
Q. Will another representative from my company be able to access my account and perform functions on my behalf?
A. Yes. When registering for MiWAM you have the option to establish an added user web account. This type of account would be essential for another representative within your company (who does not have an account with the UIA) to perform various functions on behalf of an employer. This new account allows the appropriate level of authority for your added user.
Q. Will I be able to electronically protest a determination or respond to Agency correspondence?
A. Yes. You will access the account services tab to either protest a determination or respond to any open fact- finding issues.
Q. What’s the difference between an “Added User” and an “employer Representative”?
A. An Added User is generally someone inside your company or business such as an employee who has been granted access to submit, view, or change information regarding your account on your behalf. An Employer Representative is someone outside of your company such as a service provider or accountant – not an employee of your company. The Employer Representative requires Power of Attorney to act on your behalf.
Q. Does my password expire?
A. Yes, your password expires annually. As a result, you will be required to change it after one year.
Q. Must I do anything special as a single filer? Are there special requirements for single filers?
A. No. Employers with less than 25 employees need only to submit files according to MiWAM instructions for inputting data. Employers with more than 25 employees, including Service Providers or Professional Employer Organizations, have the option of bulk filing (see the Bulk Report Filing Formats on page 21 in the Service Provider section of this toolkit).
Q. Who do I contact if I have questions or need help with the system?
A. Contact the Office of Employer Ombudsman at
(313)
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Michigan Web Account Manager
MiWAM Logon Instructions
www.michigan.gov/uia
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Step 1
Go to UIA’s website: www.michigan.gov/uia
Scroll down and click “UIA Online Services for Employers.”
Step 2
Click “Operate a Business.”
Step 3
If you do not have a MiWAM account, click “Sign Up Now!”
or
If you already have an EWAM account, enter your username and password in the Log in to MiWAM section and click “Sign In.”
Step 4
To continue as a new user; click
“Start Here”
Note: Please see the legend on the right side of the screen for navigation tips.
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Step 5
Select the option that best describes your reason for signing up for MiWAM.
To select the Employer option, you must have a UIA employer account number.
If you will be acting as an employer rep- resentative and are also an employer, select the Employer Representative option.
Step 6
If you select “Employer” you must enter your UIA account number and the zip code of the physical location of your business.
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Step 7
If you select “Employer Representative” and you answer “Yes” to the question about whether you have a UIA employer account number, you must enter the UIA account number and zip code of the physical location of your business.
Step 8
If you select the option of Employer Represen- tative and you answer “No” to the question about whether you have a UIA employer account number, you must answer the ques- tion about whether you have a Federal Employer Identification Number (FEIN). If you answer “Yes” then you must provide the FEIN along with a UIA employer account number and zip code of the physical business location of one of your clients.
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Step 9
If you select “Employer Representative” and you answer “No” to the question about whether you have a UIA employer account number, you must answer the question about whether you have
aFederal Employer Iden- tification Number (FEIN). If you answer “No” that you do not have a FEIN, then you must provide your Social Security Number along with a UIA employer account number and zip code of the physi- cal business location of one of your clients.
Step 10
Only select “Employee” if you have been added by either an employer or employer represen- tative to their web account. In that circum- stance you must enter and
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Step 11
Click “User Information” and complete required fields. The name en- tered will be considered the owner of the web account for the business.
Step 12
Select your preferred security question.
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Step 13
Click “Security
Agreement.”
Step 14
Select “Yes” or “No” if you agree to the security agreement (you must agree in order to establish your web account).
PAge 10
Step 15
You will receive a confirmation page with your username and confirmation number displayed.
You are now ready to begin using your MiWAM account with temporary access.
For the next 10 calendar days you may submit Form UIA 1028 and make tax or reimbursement payments through your MiWAM account.
Look for your authorization code to be mailed to the business address UIA has on file for your business within the next
Once you receive the authorization code and enter it when logging into your MiWAM account, you will have full access to all of the services for which you have been granted permission within MiWAM.
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M i c h i g a n We b A c c o u n t M a n a g e r
Navigating MiWAM
Different computer programs have different ways of navigating. This tip sheet should help you find your way through the system.
FIeLD COLORS
Field colors are used to denote important information regarding what you can or cannot enter into that data field.
WHITe (Default) — This field is in an inquiry or
ReD (error) — This field is in error and has failed validation. Hovering over the error with the mouse will show what the error is.
YeLLOW (Required) — This field is mandatory. You must enter a value in this field before the information can be saved or proceed to the next screen. If yellow fields are not completed, MiWAM will not save the record.
gReeN (User enabled) — This field is optional. The information is not required but keep in mind that it is often beneficial to complete as much information as possible.
TABS
Quarters
The Activities tab keeps a log of all
activity that the employer has taken on their account.
Notices inform users of pertinent information related to their account.
The Letters tab indicates any correspondence sent to the employer from the UIA.
Reports and payment history
The Account Services tab is where each employer will be able to view rate information, apply for credits or seasonal designations, request a transfer of business, and manage any other facets of their account.
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M i c h i g a n We b A c c o u n t M a n a g e r
Navigating MiWAM
SIDeBAR NAVIgATION
You will see this panel on the left of your screen. It allows quick access to existing windows. You should always use this to return to the previous screen — don’t use the back button!
LegeND
When entering data into MiWAM, always look for the following symbols:
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M i c h i g a n We b A c c o u n t M a n a g e r
Letters and Correspondence
in MiWAM
MiWAM allows you to review, keep track and respond to your notices and letters related to your UI tax account. Each letter you receive from UIA from this point on will have a Letter ID number, making it easier to search for correspondence on specific topics.
With MiWAM you can:
•View Web notices
•Send account inquiries to the UIA
•Set a web mail preference — select this option if you would like to receive UIA correspondence electronically
•Create email reminders for specific tasks
•Search by letter ID for correspondence sent from UIA
•Check the status of correspondence sent to agency
•See the status of your protest — protests will be noted as received, in progress, or completed
Here are some samples of what you’ll encounter in MiWAM:
SeT UP eMAIL ReMINDeRS
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M i c h i g a n We b A c c o u n t M a n a g e r
Letters and Correspondence
in MiWAM
TRACK CORReSPONDeNCe
SeARCH BY LeTTeR ID
STATUS OF PROTeSTS OR APPeALS
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M i c h i g a n We b A c c o u n t M a n a g e r
Protesting Benefit Charges
in MiWAM
Each week, employers receive statements of charges and credits that have been made to their accounts on Form UIA 1136 — Statement of Unemployment Benefits Charged or Credited to Employer’s Account. If the employer disputes the accuracy of the statement, or believes the reported earning or other information is wrong, they may protest the benefit charges. With MiWAM, you can see the form and protest the benefit charges right away.
Form UIA 1136
The listing of benefits paid is a determination that the involved claimant was not unemployed or underemployed, able to work, available for work, and had remuneration, (e.g., excessive earnings, lost earnings) as reported on Form UIA 1136 for the week(s) paid and has certified truthfully. Since the benefit payment listing is a determination, it may be protested in relation to the issues listed above.
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M i c h i g a n We b A c c o u n t M a n a g e r
The New Form UIA 1028
Form UIA
This means that the separate processes for the tax/payroll and wage detail reports have been consolidated into just one form.
UIA 1028 |
State of Michigan |
Authorized by |
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Department of Licensing and Regulatory Affairs |
MCL 421.1 et seq. |
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(Rev. |
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Unemployment Insurance Agency |
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Rick Snyder |
3024 W Grand Blvd, Suite |
Steve Arwood |
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www.michigan.gov/uia |
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GOVERNOR |
DIRECTOR |
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CLIPPERS BARBER SHOP |
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Mail To: |
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1912 N MAIN ST |
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Unemployment Insurance Agency |
ROYAL OAK MI 48073 |
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Tax Office |
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PO Box 33598 |
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Detroit, MI |
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Employer’s Quarterly Wage/Tax Report |
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YOU MUST FILE THIS REPORT EVEN IF YOU ARE UNABLE TO PAY OR HAVE NO PAYROLL FOR THE QUARTER.
For details about completing this report see the instructions page. Only amounts over $5 may be subject to active
collection.
Employer Type: Contributing
(Complete Sections 1, 2, 3 & 4) Reimbursing
(Complete Sections 1, 2 & 4)
Check this box if this is an Amended report. Indicate quarter and year________________________ |
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If Amended, select one of the following reasons: Not liable |
Miscalculated wages |
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Used wrong taxable wage limit |
Other |
_________________________________________ |
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SECTION 1 |
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Provide the number of all |
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UIA Employer Account No: _____________________________ |
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pay for the pay period which includes the 12th of the |
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FEIN: ______________________________________________ |
1st Month |
2nd Month |
3rd Month |
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Quarter Ending Date (mm/dd/yyyy):_______________________
SECTION 2
LIST SSN IN ASCENDING ORDER
Family
Owned Delete Social Security No. Employee Last Name Employee First Name Enter “X”
“F”
Employee |
Gross Wages Paid |
Middle |
This Quarter |
Initial |
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If more lines are needed to enter employee information, |
Total Gross Wages (Page 1): |
continue to Section 2 on back of form. When finished |
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entering employees, continue to Section 3 for Contributing Employers or Section 4 for Reimbursing Employers.
_____________________________________________________________________________________________
For UIA Use Only. Do Not Write Below Line.
(Barcode) 99991206456123
*9 9 9 9 1 2 0 6 4 5 6 1 2 3 *
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M i c h i g a n We b A c c o u n t M a n a g e r
The New Form UIA 1028
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SECTION 2 (continued) |
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LIST SSN IN ASCENDING ORDER |
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Family |
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Employee |
Gross Wages Paid |
Owned |
Delete |
Social Security No. |
Employee Last Name |
Employee First Name |
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Enter |
“X” |
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Middle |
This Quarter |
“F” |
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Initial |
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If you have more than 25 employees, use MiWAM |
Total Gross Wages (Page 2): |
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to file |
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SECTION 3 |
Total of Gross Wages from Pages 1 and 2: |
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Is this the Final Report for this business? YES
If Yes, complete and submit Form UIA 1772, Discontinuance or Transfer of Payroll or Assets in Whole or Part, using your MiWAM account OR obtain a blank form at www.michigan.gov/uia and mail to the address on the front of this form.
I meet the requirements to apportion my payments and elect this option (see instructions page for more information):
Excess Wages:
Taxable Wages:
Tax Rate: x
Tax Due:
Prior Balance:
Amount Enclosed:
Taxable Wage Limit:
DUE DATE:
SECTION 4
YOUR CERTIFICATION: I certify that I have examined this report, and to the best of my knowledge and belief, it is true, correct, and complete.
_________________________________ |
___________________ |
____________ |
_____________________ |
Signature |
Title |
Date |
Contact Phone Number |
For questions, call the Office of Employer Ombudsman (OEO) at
MAKE A COPY OF THIS REPORT FOR YOUR RECORDS.
LARA is an Equal Opportunity Employer/Program.
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M i c h i g a n We b A c c o u n t M a n a g e r
Information for Service Providers
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M i c h i g a n We b A c c o u n t M a n a g e r
Frequently Asked Questions
Q.Is MIWAM available for Third Party Administrators or must each of their Michigan clients fill out the Power of Attorney (POA)?
A.Service providers will be able to establish their own web account and upload a client file to obtain access to electronic services for their clients. The client file will serve as the POA.
Q.As a Service Provider, will I be able to access my client’s account and perform functions on their behalf?
A.Yes. When registering for MiWAM, there is the option to establish an Employer Representative web account. This type of account is essential for employer representatives (who do not have an account with the UIA) to perform various functions on behalf of an employer
Q.Must UIA clients whose wage listings are currently efiled
A.If your client currently has an EWAM account, he/she is not required to
Q.Are there special requirements for electronic Bulk Filing? Are third party service providers able to send a single file or process a single file upload for their clients?
A.If the service provider has permission to file for their clients electronically, bulk files may contain no more than 999 records; however, you may submit as many bulk files as necessary. This limit is set to assure good response time and performance for all.
Q.Will MiWAM provide unemployment tax rates for our clients through an online download?
A.If the service provider has been given permission to view tax rates for their clients, the service provider can opt in for a service that provides the information detailed in the rate exchange file. On a quarterly basis, this is a file that will be placed on the service provider’s web account.
Q.Who do I contact if I have questions or need help with the system?
A.Contact the Office of Employer Ombudsman at
(313)
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M i c h i g a n We b A c c o u n t M a n a g e r
Bulk Report Filing Formats
Bulk filing is an option for inputting multiple files at one time for companies with 25 or more employees or Service Providers, which usually represent several companies. The specs below represent one bulk file of reports in MiWAM. The file header will summarize all batches in the file including total number of combined reports and the total gross wages. The Tax portion of the file format will serve as a summary of the Wage portion of the file. Click here for a sample Bulk File Format.
Report Batch/File Header
Field Name |
Data Type Size |
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Format |
Description |
Record Type |
String |
1 |
X(1) |
Identifies the file header ("F") |
Number of Combined |
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Recon Field - Should match the total number of Combined Reports in |
Reports |
Integer |
7 |
9(7) |
the batch |
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Recon Field - Should match the sum of the Total Gross Wage in the |
Total Gross Wages |
Integer |
13 |
9(11)V99 |
batch |
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21 |
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Tax portion of the Combined Report
Field Name |
Data Type |
Size |
Format |
Description |
Record Type |
String |
1 |
X(1) |
Identifies it as non Wage Data ("H") |
Sequence |
Integer |
3 |
9(3) |
Sequence of the Combined report in the batch |
Employer Number |
Integer |
10 |
9(10) |
Combines the employer number and |
Quarter Ending |
Integer |
5 |
QCCYY |
Q = 1,2,3 or 4 |
Gross Wages |
Integer |
13 |
9(11)V99 |
Gross Wages field on the tax portion of the Combined Report |
Excess Wages |
Integer |
13 |
9(11)V99 |
Excess Wages field on the Combined Report |
Workers 1st Month |
Integer |
6 |
9(6) |
Number entered in the 1st Month field of the Combined Report |
Workers 2nd Month |
Integer |
6 |
9(6) |
Number entered in the 2nd Month field of the Combined Report |
Workers 3rd Month |
Integer |
6 |
9(6) |
Number entered in the 3rd Month field of the Combined Report |
Final Report |
Integer |
1 |
9(1) |
Final Report Check Box |
Apportionment |
Integer |
1 |
9(1) |
Apportionment Check Box |
Amended Flag |
Integer |
1 |
9(1) |
Amended Check Box |
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Recon Field - Should match the total number of Wage Records for this |
Number of Wage Records Integer |
7 |
9(7) |
Combined Report |
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Recon Field - Should match the sum of the Gross Wages fields from |
Total Gross Wages |
Integer |
13 |
9(11)V99 |
the Wage Records for this Combined Report |
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86 |
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Wage portion of the Combined Report |
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Field Name |
Data Type |
Size |
Format |
Description |
Record Type |
String |
1 X(1) |
Identifies it as Wage Data ("W") |
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Employer Number |
Integer |
10 9(10) |
Combines the employer number and |
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Quarter Ending |
Integer |
5 QCCYY |
Q = 1, 2, 3 or 4 |
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SSN |
Integer |
9 9(9) |
Employee Social Security Number |
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Emp Last Name |
String |
16 X(16) |
Employee Last Name |
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Emp First Name |
String |
12 X(12) |
Employee First Name |
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Emp Middle In |
String |
1 X(1) |
Employee Middle Initial |
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Emp Gross Wages |
Currency |
10 9(8)V99 |
Employee Gross Wages |
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Family Status Indicator |
Integer |
1 9(1) |
Family Status Indicator |
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65 |
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M i c h i g a n We b A c c o u n t M a n a g e r
export File Formats
With these export file formats, employers can download the information from Form UIA 1136, which is exported weekly, and the rate export files, which are exported on a quarterly basis.
Rate Tape Export File
Field Name |
Data Type |
Size |
Format |
Description |
UIA 1136 Export File
Field Name |
Data Type |
Size |
Format |
Description |
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M i c h i g a n We b A c c o u n t M a n a g e r
Bulk Payment File Format
The file format below represents one bulk file of payments in MiWAM including a file/batch header and a payment detail section.
Payment Batch/File Header
Field Name |
Data Type Size |
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Format |
Description |
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Record Type |
String |
1 |
X(1) |
Identifies the record as a header record ("H") |
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Recon Field - Should match the total number of Payments in |
Number of Payments |
Integer |
7 |
9(7) |
the batch |
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Recon Field - Should match the total amount of all payments |
Total Payment Amount |
Integer |
13 |
9(11)V99 |
in the batch |
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21 |
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Payment Detail Record
Field Name |
Data Type Size |
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Format |
Description |
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Record Type |
String |
1 |
X(1) |
Identifies the record as a detail record ("P") |
Employer Number |
Integer |
10 |
9(10) |
Combines the employer number and |
Quarter Ending |
Integer |
5 |
QCCYY |
Q = 1,2,3 or 4 |
Payment Amount |
Integer |
13 |
9(11)V99 |
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Payment Type |
String |
1 |
X(1) |
R = Report, L = Loose, V = Voluntary |
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30 |
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M i c h i g a n We b A c c o u n t M a n a g e r
Power of Attorney
Client File Format
The POA client format is used for:
•Setting permissions in MiWAM for account access for clients
•Establishing start dates for client level reporting for PEOs and to satisfy the UIA requirement for client level PEO reporting
•Creating and submitting Work Opportunity Tax Credit applications
•Accessing other unemployment matters
Power of Attorney (POA) Client File
Field Name |
Data Type |
Size |
Format |
Description |
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M i c h i g a n We b A c c o u n t M a n a g e r
Power of Attorney
Client File Format
Power of Attorney (POA) Client File
Field Name |
Data Type |
Size |
Format |
Description |
PAge 25
Rick Snyder, Governor
State of Michigan
Steven H. Hilfinger, Director |
Steve Arwood, Director |
www.michigan.gov/uia
The Unemployment Insurance Agency is an equal opportunity employer/program.
Auxiliary aids, services and other reasonable accommodations are available upon request to individuals with disabilities.